Social Justice Project 2013-2014
Emails for Permission to Do a Fieldwork Visit
1. Use your LREI email address. Send to all families, all group members, and cc Momii (smroberts@lrei.org ) and Sarah (sbarlow@lrei.org). When you send to teachers do the same.
2. This email must be sent with at least 24 hours notice. If you need a chaperone to go with you, you must complete it 48 hours in advance.
3. WE MUST RECEIVE PERMISSION FROM EVEYRONE’S PARENTS AND TEACHERS BEFORE THE VISIT. You will see that they should Reply All.
4. This protocol must be used for any trips planned during the school week, even if it will be after school or in the evening. No exceptions.
5. You must also send a separate email to your teachers if you will miss class. That form is below too. They can say no, so be ready for that. Be sure to email every teacher that every group member needs to ask.
6. CUT AND PASTE from below and then be sure to adapt it!
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PARENT EMAIL PERMISSION FORM
(cc’ the group, Sarah, & Momii)
Subject: Permission For A Social Justice Fieldwork Visit
Dear Families,
We are writing about our Social Justice Group’s visit. Just to remind you, our Social Justice Group’s topic is XXX and our group members are X, X, XX. We have arranged a visit with XXX on DATE and TIME. We plan to travel to this visit by XXX (subway, walking, cab). We will leave at XXX and return by XXX.
IF THE VISIT IS AFTER SCHOOL, DELETE THIS NEXT PORTION.
IF YOU WILL MISS CLASSES:
The parts of the school day we will miss are X, and XX. We have let our teachers know we will be out during these times and we will make up any missed work.
One of the goals of this project is for us to learn to navigate the city and our volunteering independently. Please REPLY ALL to this email saying that your child has/does not have permission to go on this visit.
If you have any questions, please contact me, your child, or Sarah or Momii.
Thank you!
NAME OF PERSON SENDING EMAIL
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TEACHER EMAIL PERMISSION FORM
(cc’ the group, Sarah, & Momii)
Subject: Permission For A Social Justice Fieldwork Visit
Dear Teachers,
We are writing about our Social Justice Group’s visit. Just to remind you, our Social Justice Group’s topic is XXX and our group members are X, X, XX. We have arranged a visit with XXX on DATE and TIME.
The parts of the school day we will miss are X, and XX. We are asking permission to miss your class; we assure you we will make up any missed work.
One of the goals of this project is for us to learn to navigate the city, volunteering independently, and learning to make up missed classwork in a responsible way. Please REPLY ALL to this email saying that the student(s) in your class DOES/DOES NOT have permission to go on this visit.
If you have any questions, please contact me, or Sarah or Momii.
Thank you!
NAME OF PERSON SENDING EMAIL